Club Constitution

Tyndale Photography Club

CONSTITUTION

(Revised September 2022)

  1. The club shall be called “Tyndale Photography Club”, referred to from here on as “the Club”, and shall be open to all interested in photography.
  2. The amount of the subscription for Full Membership, and Junior Membership (under 18 years of age) shall be fixed at the Annual General Meeting and printed in the club programme.
  3. The Honorary Officers shall consist of Chairman, Secretary, Treasurer, and any other posts deemed necessary by the Committee, and appointed at the AGM, for the effective running of the Club and its associated activities.
  4. A member may hold more than one office.
  5. The committee of the Club shall comprise the above Officers. The Chairman will chair all meetings. All members of the Committee shall have equal voting rights and, if necessary, the Chairman shall have the casting vote. Not less than five members shall form a quorum.
  6. The committee shall meet at least three times during the year.
  7. All Officers and Committee Members shall hold office for one year and shall be eligible for re-election. The Chairman shall hold office for not more than three successive years. All Officers and Committee members shall be elected by a simple majority decision at the Annual General Meeting.
  8. The Committee shall have the power to co-opt additional members if necessary.
  9. The Treasurer shall be responsible for the Club’s funds and the collection of all subscriptions and moneys owing, and shall be able to advise the Committee at each meeting as to the balance available in the Club’s funds. The Treasurer will be responsible for drawing up a Receipts and Payments Account at the end of the financial year and arrange for it to be audited by a suitable person who is not a member of the Club Committee.
  10. The financial year shall be from 1st  April to 31st  March the following year.
  11. The Annual General Meeting shall be held in the month of April, the date to be included in the Programme. The Secretary will circulate all members the agenda of the Annual General Meeting. Items and proposals for inclusion in the agenda of the Annual General Meeting must be submitted in writing, duly seconded, to the secretary at least twenty one days prior to the Annual General Meeting.
  12. Subscriptions shall be due from members on start of the season.
  13. A request for a Special General Meeting must be submitted to the Secretary in writing, duly proposed and seconded by five members. At least seven days notice of such a General Meeting shall be given to all members and not less than twelve shall form a quorum.
  14. A member may be expelled from the Club by a majority vote at a Special General Meeting convened for the purpose.
  15. The rules for the various Club competitions shall be incorporated in a separate document.
  16. Upon the Club being disbanded or wound up, the whole of the assets of the Club shall be held in trust by the last serving Committee for one year from the date of disbandment or winding up and then disposed of to a Charity or Public Fund as the Committee sees fit.
  17. Any person whom the Club wish to honour may, at an Annual General Meeting, be elected as an Honorary Life Member of the Club.
  18. No alteration or addition shall be made to this Constitution or to the rules of any Club Competition except at the Annual General Meeting or at a Special General Meeting and must be approved by at least two thirds of the members present and voting.
  19. All previous constitutions made since the foundation of the Club are rescinded.